How to Recover Deleted Items in Outlook?
October 10, 2024
While working with many emails in Outlook, sometimes we can accidentally delete important emails, contacts, or calendar events. This is a very frustrating experience. It can create unnecessary stress when you mistakenly discard an email for work or a meeting reminder that contains crucial pieces of information. Therefore, it is urgent to know how to recover deleted items in MS Outlook. Besides, you should know what the conditions and time limit are within which you can successfully recover your deleted items in Outlook.
Today in this tutorial, we will walk you through the step-by-step process of recovering deleted items in MS Outlook. We will try to cover everything, starting from emails to any task that you have accidentally deleted. To have a solid understanding of everything, please follow the guidelines precisely. This tutorial will help you no matter whether you use the desktop app or the web version of Outlook.
So, without any more delay, let’s explore how to recover deleted items in Outlook quickly and avoid the permanent loss of any emails.
How long the deleted items are available for recovery?
When recovering deleted items, the question of how long this task can be performed arises. Generally in MS Outlook, the availability of the deleted items for recovery depends on two factors. You can recover the deleted items from the Deleted Items folder and the Recoverable Items folder. In the case of the Deleted Items folder, your deleted emails will stay there until you manually delete them again. Besides, the folder gets emptied automatically based on a retention policy. Normally, the deleted items are moved to the recoverable items folder after 30 days. So if you want to get your deleted emails back with not much pain, you have to do this within the first 30 days of deletion.
Once your items are deleted from the deleted items folder, they move to the recoverable items folder. The emails remain there for a limited time. The standard time to stay there is 14 to 30 days longer. Besides, it depends on the configured settings and the organization of your email service provider. If your items are deleted from the recoverable items folder even, then you can not get your deleted items back using the standard Outlook tools. In this case, you will need to use a third-party tool to perform that task.
How to recover emails from the deleted items folder?
If you accidentally delete any emails from your inbox, they will be stored in the deleted items folder at first. If you open your Outlook with Gmail, then you will get those deleted emails in the trash folder. To recover the emails from your deleted items folder, follow the below steps one by one.
- First, open your MS Outlook and then go to the Mail view. You will get it once you expand the folder pan from the left side of the Outlook screen.
- After that, click on the Deleted Items Make sure that you are in the Home tab.
- Now browse through the folder and find out the deleted emails or items that you want to recover. After that, right-click on the item that you wish to restore.
- Then click on Move, which will bring another dialogue box. From the list, select Other Folder.
- After that, you will see all the folders of your Outlook account. Now choose the folder where you want your deleted items to be recovered.
- Once you are done, just click Your deleted items will be recovered to the selected folder. Suppose you select Inbox; you will get the deleted emails back in the Inbox folder.
How to recover deleted items from the Outlook Web App?
If you delete any items from your Outlook Web App, you can restore the deleted emails just with a few mouse clicks. To recover any emails from Outlook Web App (OWA), follow the steps below.
- First, log in to your Outlook account via any browser. In the left sidebar, you will see a folder named “Deleted Items”. Click on it.
- After that, a list of emails will show up that you have deleted in 30 days. Then select the email that you want to recover.
- Then click on Move to. You will see all the folders created in your Outlook account. Choose your desired folder where you want your emails to be restored. If you want, you can create a new folder to recover email as well.
How do I recover the permanently deleted emails in Outlook?
Now once you accidentally delete any email from the deleted items folder, the emails will temporarily be available to restore again. To do this, follow the steps below.
- After deleting any emails from the deleted items folder, you will see an option named “Recover items deleted from this folder.”. You will see a number with parentheses that shows the number of recoverable emails from that list. Now if you delete any emails from the deleted items folder and want to recover them, just click on it.
- Then you have to select the email and click on Restore to recover the email. Your permanently deleted email will automatically be available from the folder where you deleted it the first time.
If you even delete the email from the permanently deleted folder, then you cannot recover the email through the normal Outlook system. You have to get help from another third-party app in most cases. However, you can contact your email administrator to see if a backup can be done. Sometimes, they offer various retention policies that allow the users to retrieve some older deleted items. It will depend on the organization’s IT policies. But if your email is that urgent to recover, you can surely try it out.
I hope today’s tutorial helped you restore your deleted items from the Outlook desktop application or your Outlook web application. Now you exactly know how to recover deleted items in Outlook. So far in this article, we have tried our best to guide you step-by-step. If you have followed the processes carefully, there should not be any issues. Nevertheless, for any more queries, you can write your particular problem in the comment section below. For exploring more topics related to MS Outlook, do not forget to check our other blog posts. Thank you very much.
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