How to work offline in Outlook?

Microsoft Outlook is the most popular and preferred email client in the world. All over the globe, around 400 million people are using Microsoft Outlook. Microsoft Outlook offers its users email facilities with other fantastic features like appointments, contacts, calendars, and many more. Outlook downloads emails from email servers and allows its user to access them both online and offline. It also has facilities to work offline mode. Do you know how to work offline in Outlook? To learn keep continuing reading this article. I will guide you on how to work offline in Outlook.

Read More: How to block an email address in Outlook

How to work offline in Outlook?

During Work offline mode you will not be able to send or receive any emails. Outlook will not download any new emails or will not send any emails from the Outlook platform. All emails you send during offline mode will be stuck in the outbox. Whenever you turn off the Work offline mode emails waiting in the outbox will be shipped.

If you want to work offline in Outlook follow the below instructions step by step.

• Go to the Send/ Receive tab, under the preferences group you will find the Work Offline button.

• Click on the Work Offline button to start working Offline.
• You will see the working offline notification in the status bar and taskbar.

Another simple method of working offline is to turn off the internet connection from your computer. It will also make your outlook offline as it will not be able to connect to the email server.

how to add work offline button in outlook?

First check the Send/ Receive tab, Preferences group for Work Offline button. If you could not find the Work Offline button, you can easily add it to the ribbon. Follow the below instructions to add Work Offline mode in your ribbon.

• Right-click on any part of the ribbon and Select Customize the Ribbon.

• Click the Choose command from drop-down menu, and select Main Tabs.
• Click Send/ Receive> Preferences> Work Offline.

• From the other side click New Tab to create a new tab in the ribbon.
• Create a New group to create a new group.
• Click Add button to add the Work Offline button to your desired group under the New tab.
• You can rename the tab and group as well.
• The Work Offline button is successfully added to the ribbon.
• Click OK to complete the task.

How to disable Work Offline in Outlook

The procedure to disable Work Offline in Outlook is the same as enabling it. Still, I am showing you the process to make you easily understand.

• Go to the Send/ Receive tab, under the preferences group you will find the Work Offline button.

• Click on the Work Offline button to disable working Offline.

If you disconnect your internet connection to start working Offline. Please connect your internet to start working online. This is the process you can get rid of working offline in Outlook.

Why Working Offline button is needed

Sometimes, You need to work in a silent place. You do not want any disturbance, any notification from Outlook, or any pop-up messages. If you turn on Work Offline in Microsoft Outlook, you will get the environment.

With a Microsoft Exchange server or Microsoft 365 account, you can work offline to avoid connection charges.