Outlook Quick Access Toolbar – How to add or remove

Maybe you are using Microsoft Outlook for a long time but till now you did not notice the Quick Access Toolbar in Outlook. Microsoft Office 2007 launched the ribbon system menus and commands. Outlook Quick Access Toolbar is also included in Outlook 2007. In this article, we describe all ins and out of Outlook Quick Access Toolbar. If you are searching over the internet about Outlook Quick Access Toolbar, you do not need to move to another site. Go through our content below.

What is Outlook Quick Access Toolbar?

The Quick Access Toolbar is a narrow bar located under or above the ribbon holding a set of commands in the horizontal direction of the screen. The purpose of this toolbar is to hold the frequently used command buttons.

Ribbon commands are under different tabs but the Quick Access toolbar is independent and can be accessed from any part of the application. It can be customized, you can add or remove the desired commands to it. You can also move the location of the toolbar between two different locations on the screen.

There is no limit to adding commands in the Quick Access toolbar but depends upon the size of your display screen. It does not contain any label but the command icon and tooltip are available.

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Where is Outlook Quick Access Toolbar Located in Outlook?

The Quick Access toolbar can be located in only two places on the screen, above the ribbon, and below the ribbon. You cannot move it to any other place. This two place is dedicated to the Quick Access toolbar. Le’s check the screenshot below.

How to Change the Location of the Quick Access toolbar in Outlook

As I said earlier you can change the location of the Quick Access Toolbar between two places. They are above and below the ribbon. How to do that? I will show you the process. Please follow the below instruction to change the location of the Quick Access Toolbar.

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• Go to the Quick Access Toolbar.
• Right-click anywhere on the Quick Access Toolbar.
• Select Show Quick Access Toolbar below/above the ribbon.

• The Quick Access Toolbar will change the location.

Exciting Features of the Quick Access Toolbar in Outlook

The Quick Access Toolbar in Outlook has the following exciting features one can enjoy.

• The location of the Quick Access Toolbar is changeable.
• It is customizable as per user requirements.
• There is no limitation to adding commands.
• The order of adding commands is also changeable.
• The Quick Access Toolbar can not be shown in multiple lines.
• Only command icons are visible, labels are not shown.

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How to Customize the Quick Access Toolbar in Outlook

You can customize your quick access toolbar from two places in Outlook.

• From Outlook Options
• From the Quick Access Toolbar

From both, you will go to the same place to customize the Quick Access Toolbar.

1.0 From The Outlook Options

• Go to Outlook Options (File tab> Options) and select Customize Quick Access Toolbar.

2.0 From the Quick Access Toolbar

• Right-click anywhere on the Quick Access Toolbar and select More Commands

Both 1 and 2 will take you to the same place to customize it. You will find Options like the below screenshot.

Follow the below steps to customize the toolbar.

• Select the Quick Access Toolbar as marked number 1.
• Select from the drop-down box which type of command you want to add.
• Select your command from the below list.
• Click on Add button to add your desired command.
• Change the command location by clicking the up-down button marked number 4.
• Click OK to complete the task.

Besides these, You can also perform the following actions from here.

• You can change the Quick Access Toolbar location.
• You can reset the toolbar.
• You can remove any command from the toolbar.
• You can add a separator between two commands.
• You can export or import customized toolbars to share with anyone.

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How to add commands to Quick Access Toolbar from the ribbon of Outlook

You can add any command from the ribbon to your Quick Access Toolbar. It is very simple and you can do it with a single click. Do you know how it can be done? Follow the steps below:

• Right-click on the command that you want to add in the Quick Access Toolbar.
• Select Add to Quick Access Toolbar.

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How to add a group to the Quick Access Toolbar

Interesting thing is that you can add a complete group to the Quick Access Toolbar easily. If you the commands of any group you need most frequently you can add the whole group in the Quick Access Toolbar. I know, you are wondering about this Outlook feature. Let me show you how it can be done properly.

• Right-click on the group that you add to the Quick Access Toolbar.
• Select Add Group to Quick Access Toolbar.
• The whole group will be added to the Quick Access Toolbar.

How to Remove a Command Button from Quick Access Toolbar

You can remove a command button from the Quick Access Toolbar in two ways. One is from the Outlook Options that I already described. Another way is to remove it directly from the Quick Access Toolbar. Ask me how?

• Right-click the command that you want to remove from the Quick Access Toolbar.
• Select Remove from Quick Access Toolbar.
• The Command will be removed from Quick Access Toolbar.

How to Re-arrange Command in Quick Access Toolbar

You can re-arrange Quick Access Toolbar easily as per your personal requirement. it is very simple and easy to do.

• Go to Customize the Quick Access Toolbar options.
• Select the command that you want to re-arrange.
• Click on the up and down button to re-arrange it on the left or right of your toolbar.

How to add a separator to Outlook Quick Access Toolbar

You can add a separator between two commands or a group of commands. It will make your toolbar smart and user-friendly. To add a separator follow the below steps.

• Go to Customize the Quick Access Toolbar options.
• Select the <separator> and add it in between any two commands.
• You can move the separator up and down by clicking the up and down arrow on the right side.

Export and Import The Quick Access Toolbar

You can save your customized Quick Access Toolbar settings on your own computer. You can import it later or can share it with your colleagues.

Export Custom Quick Access Toolbar

• Go to Customize the Quick Access Toolbar window.
• Bottom of the Excel option you will find Export all Customizations, select it.

Import Quick Access Toolbar

• Go to Customize the Quick Access Toolbar window.
• Bottom of the Excel option you will find the Import Customization file, select it.

Remember, the Export or Import of customization Quick Access Toolbar includes the ribbon also. There is no option to export/import Quick Access Toolbar only.

Importance of Quick Access Toolbar

Why The Quick Access Toolbar is so important? Why do you need to customize this toolbar? Do you know? Let me explain.

All the commands available in the ribbon are under some groups and tabs. Sometimes, it is very difficult to remember that which command is under which tab. In that case, you can choose the frequently used commands and add them to this toolbar. It helps the user to find frequently used commands easily.

Dear reader, what do you think about this article? Is this really helpful to you? Or do you have some more questions? If you have any quires in this regard please do not hesitate to post a comment. I will reply to your question as soon as possible. Thanks for being with us.